📱 From Whiteboards to Wi-Fi: How BarnManager Makes Our Horse Care Smarter

Bringing clarity, c onsistency, and confidence to horse care—powered by technology and passion.

At Willowcrest, we believe in doing everything we can to provide top-quality, personalized care for every horse who calls our barn home. With a barn full of unique equine personalities, individual care plans, vet visits, farrier schedules, training goals, and feeding routines—it takes a lot of coordination to keep everything running smoothly.

That’s why we use BarnManager—a powerful yet easy-to-use app designed specifically for barns like ours. It’s become one of our most important tools for communication, organization, and horse care excellence.

🧾 All-in-One Horse Profiles

One of the best things about BarnManager is the ability to keep detailed records for each horse in one easy-to-access location. Each horse at Willowcrest has a profile that includes:

• Medical history (vaccinations, deworming, injuries, and treatments)

• Farrier and dental care timelines

• Feeding instructions and supplements

• Turnout groups and special handling notes

• Training schedules and performance notes

• Emergency contact info

• Photos and documents (like Coggins tests or health certificates)

This means no more paper files or memory-based management. Every person on our team has access to consistent, up-to-date information—so your horse gets exactly the care they need, every day.

💬 Clear, Seamless Communication

BarnManager acts like a central communication hub for our team. Everyone from barn managers to grooms and trainers is connected through the app, so we’re always on the same page.

Whether it’s a change in turnout, a note from the vet, or a request from an owner, the update is logged and seen by the entire team instantly. No whiteboards. No scribbled notes. No missed messages.

Real-life example:

“We had a horse suddenly put on stall rest after a minor injury. Within minutes, we updated his profile in BarnManager, adjusted his turnout, logged the vet’s recommendations, and shared his new hand-walking schedule with the whole team—no confusion, no miscommunication.”

⏰ Smart Scheduling & Reminders

It’s not just about record keeping—it’s also about planning ahead. BarnManager lets us schedule repeating tasks and set reminders for things like:

• Next farrier or vet visit

• Follow-up treatments or medications

• Reordering feed or supplements

• Annual or semi-annual health checks

• Dental and sheath cleaning schedules

• Deworming reminders

These reminders help us stay ahead of the game and prevent small issues from becoming big problems.

🧑‍🌾 Better Accountability & Transparency

Horse owners put a huge amount of trust in their barns—and we take that responsibility seriously. BarnManager helps us ensure that each task is documented, every update is tracked, and the entire care process is transparent.

If you ever have a question about your horse’s routine, you can trust that we have a digital trail to refer back to—and we’re happy to share it with you. This builds trust and gives you peace of mind.

🌍 A Greener, More Modern Barn

Let’s face it—barns use a lot of paper. From feed charts and vet logs to whiteboards and notebooks, it adds up fast. By moving to BarnManager, we’ve taken a big step toward going paperless.

We’re proud to run a more modern, environmentally conscious facility without sacrificing the tradition and care that Willowcrest is known for.

👥 Designed for Teamwork

Everyone at Willowcrest—from grooms to barn managers to trainers—uses BarnManager as part of our daily routine. It helps us divide tasks, log updates, and keep track of who did what and when.

This has become especially helpful for:

• Part-time or weekend staff who need quick access to current care instructions

• New team members who can learn routines faster with written guides and photos

• Owners and trainers who want their horses’ needs clearly documented and consistent

❤️ Why It Matters to You

We didn’t just choose BarnManager because it’s convenient—we chose it because it lets us deliver better care. As a boarder or rider, this means:

• You know your horse’s care is detailed, organized, and consistent.

• You can ask us for updates and get answers with confidence.

• You benefit from a team that’s in sync and focused on the details that matter.

🐴 From the Willowcrest Team:

“We love how BarnManager makes everything more professional—but still feels very personal. It gives us structure while letting us stay true to our barn family roots.” “Having a system that works behind the scenes means we can spend more time doing what we love—caring for horses and helping riders grow.”

Want to See It in Action?

Next time you’re at the barn, just ask! We’d be happy to show you how we use BarnManager to keep Willowcrest running smoothly and your horse cared for with heart and precision.

Until then—ride on, stay organized, and give your horse a scratch from us. 💙

– The Willowcrest Equestrian Team